Privacy Policy

Pole Position Ltd · polepositionltd.com · Last updated: 10th April 2026

1. Who We Are

Pole Position Ltd (“Pole Position”, “we”, “us”, “our”) operates the website polepositionltd.com. This Privacy Policy explains how we collect, use and protect information about you when you visit our website or contact us through it. We are committed to handling your information with care and in accordance with applicable data protection law.

2. What Information We Collect

We collect information you provide directly to us. This includes your name, company name, email address and any other details you choose to include when you submit our contact form or subscribe to our newsletter. We do not collect any special categories of personal data and we do not collect payment information through this website.

We also collect certain technical information automatically when you visit our website, including your IP address, browser type, device type, pages visited and the date and time of your visit. This information is collected through standard website analytics tools and helps us understand how our site is used.

3. How We Use Your Information

We use the information you provide to respond to your enquiry, to send you information you have requested, and to maintain our business relationship with you. If you have subscribed to our newsletter, we will use your email address to send you occasional updates on trade, commercial strategy and market developments. You can unsubscribe at any time.

We use technical and analytics data to monitor and improve the performance of our website, to understand how visitors find and use it, and to ensure it remains secure and functional. We do not use your personal data for automated decision-making or profiling.

4. Legal Basis for Processing

Where applicable under data protection law, we process your personal data on the following legal bases: (a) your consent, where you have actively provided information or opted in to communications; (b) our legitimate interests in responding to enquiries and maintaining our website; and (c) compliance with a legal obligation where required.

5. How We Share Your Information

We do not sell, rent or trade your personal data to any third party. We do not share your information with any marketing or advertising platforms. We may share your information with trusted third-party service providers who assist us in operating this website — for example, our website hosting provider or email platform — solely to the extent necessary for those services. These providers are contractually required to keep your information confidential and to use it only for the purposes we specify.

We may disclose your information if required to do so by law or in response to a valid legal request from a competent authority.

6. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes for which it was collected, or as required by applicable law. Enquiry data is retained for a period of two years from the date of last contact. Newsletter subscriber data is retained until you unsubscribe. Technical analytics data is retained in anonymised or aggregated form.

7. Cookies

Our website may use cookies — small text files stored on your device — to help the site function correctly and to collect analytics data. We use only essential and analytics cookies. We do not use advertising or tracking cookies. You can control cookie settings through your browser. Disabling cookies may affect the functionality of certain parts of the site.

8. Your Rights

Depending on your location, you may have the right to access the personal data we hold about you, to request correction of inaccurate data, to request deletion of your data, to object to or restrict our processing of your data, and to withdraw consent where processing is based on consent. To exercise any of these rights, please contact us at the email address below. We will respond to all requests within a reasonable timeframe and in accordance with applicable law.

9. Security

We take reasonable technical and organisational measures to protect your personal data against unauthorised access, loss or disclosure. However, no method of transmission over the internet or electronic storage is completely secure, and we cannot guarantee absolute security.

10. Links to Other Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any external sites you visit.

11. Changes to This Policy

We may update this Privacy Policy from time to time. When we do, we will revise the ‘last updated’ date at the top of this page. We encourage you to review this policy periodically. Continued use of our website after any changes constitutes your acceptance of the updated policy.

12. Contact Us

If you have any questions about this Privacy Policy or how we handle your personal data, please contact us at:

Pole Position Ltd

Email: info@polepositionltd.com

Website: polepositionltd.com

Address: RM 1203, 12/F, TOWER 3, CHINA HONG KONG CITY, 33 CANTON ROAD, TSIM SHA TSUI, HONG KONG

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